DESIGNING A TRAINING AGENDA WITH A COMMUNICATIONS PLAN

There are several criteria to consider while designing an agenda. Differentiation is defined as reacting responsively to the needs and interests of the learners. Make your material a dynamic, living organism that changes according to its audience. Harness differentiation by changing the content, process, or product according to learners’ interests, readiness, or learning needs. Ensure you’re working within a reasonable timeline that allows you to adjust your agenda based on audience need.

Questions/Resources to consider:

  • How to design activities that reach various levels of expertise?
  • What time will attendees have a choice based on hands-on experiences at their learning level?
  • What is a reasonable and flexible timeline on your agenda?
  • What device and Google tools does your audience have access to?
  • Example of an agenda created by Google for Education Certified Trainer, Delaine Johnson
  • What will questions in your survey encourage goal setting?
  • Ask both open and closed-ended questions
  • Rating scales make the information easy to analyze both before and after the session.
  • Paragraph responses allow for a more personal and in depth answer.
  • How confident is your audience with specific skills that may be covered?
  • What goals does your audience have?
  • What types of devices have access to and will be bringing to the training?
  • What confidence level will students have with specific skills?

It is important to create an agenda with a flexible timeline. Adult learners should have relevant and immediately applicable material. It is important to differentiate your training to meet the specific needs of access and equity within the classrooms and schools you target. Differentiation helps you meet specific needs and interests of your audience which helps connect your training to their learning goals. You can better meet the specific needs of access and equity with your audience. The data gathered helps you to differentiate the learning for your audience.

Communication plans

For a training session, you must design a timely communication plan that loops you and your teachers into a conversation.Develop action plans for training and communication to clarify goals, assess effectiveness, and determine next steps with the community. Responding quickly and directly with the stakeholders helps you stay in touch with school goals. Developing an action plan to clarify goals, assess effectiveness, and determine next steps within the organization is an essential step in this communication process.

PRE: Start by contacting the school leader to gather information about the teachers and school community. Record the information you receive directly from the school leaders and indirectly from classroom observations and walkthroughs. Make the time to analyze the data and build the agenda appropriately. Pre-session surveys are helpful as well to design an agenda based on the needs and interests of those attending your session. Collect different kinds of information from participants with a pre-session survey. Send out the agenda and resources by utilizing Google Accessibility where some of the Google tools have demo videos and links to learning keyboard shortcuts.Engage reluctant teachers by spending time building relationships with teachers, make the conversations about the student, and design authentic activities that are meaningful for classroom practice.  It is important to gauge frustration levels and adjust pacing based on audience feedback, even if it means making adjustments to your agenda.

DURING: Create opportunities for real-time conversation and other collaborative activities that invite teachers to discuss and the trainer to observe. Take notes in a shared Google Doc so that the teachers can be a part of the collaborative note-taking process. Record conversations using your smartphone or tablet and upload it to your YouTube channel.

POST: Share next steps on Google Keep List as well as schedule them into your Google Calendar. Uaw Calendar notifications to stay in touch with the next steps and communicate ongoing support for all stakeholders. Copy and paste the link to the YouTube video for the teachers and leader to review the conversation as needed. Providing feedback allows trainers to personalize sessions, communicate, and plan more effectively for next steps.

Tips and Resources:

Design a demo lesson plan that Includes clear communication before, during, and after the lesson. It also must clearly, determine which digital tools you want to use to gather and analyze lesson data. Demonstration lessons are best designed with clear communication before, during, and after the lesson with the teacher.  Meet with the teachers prior to the lesson to understand the objectives, discuss the student reactions and lesson adjustments in real time, debrief the lesson afterward, and set up logical and realistic next steps for future demonstration lessons.

Track and manage agenda items with all your team members. Building a collaborative agenda inside of a Google Doc prior to a session helps capture the participants’ voices. It ensures more buy-in during the session and also invites the teachers to be active in the conversation when you are together in person. When you design the goals and objectives of a training together, you increase the audience involvement and have a better chance of delivering feedback that truly matters to the attendees. Project Management Docs, Keep, Sheets, and Calendar The Apps Show.

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